Portfolio Administrator

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success. Job Description This highly valued role is responsible for day-to-day lease and client management, including but not limited to invoice validation and rent payment processes, maintaining landlord, vendor, and supplier relationships / information. This role sits within a valued client’s portfolio in which you will get exposure to managing different reporting styles and data compilation. This is a great opportunity for a property graduate, or experienced administrator, looking to gain valuable experience in a dynamic team environment. This role is based in our Sydney CBD office and is a 12-month maternity leave contract. Why join Colliers? Supportive, inclusive, and collaborative team environment. Wide range of benefits designed to support your career, wellbeing, and lifestyle. Industry leading leave – including 26 weeks of parental leave, additional paid leave, volunteering, and loyalty leave. Formal career development & recognition programs. Colliers Balance – helping to manage home and work life. Innovative technology & tools to drive your productivity. Some of your key responsibilities will include: Compile, audit and reconcile reports (quarterly client reports, financial reports, end of month). Reviewing, coding, filing, and processing of rental invoices (high volume). Delivery of leasing services to clients including lease administration, database management, critical date management, document monitoring. Conducting rent reconciliations, review of fixed and CPI annual increases and lease documents. Reviewing, coding, filing, and processing of rental invoices (high volume). Prepare and distribute meeting agendas and minutes. Manage group inbox and calendars. Qualifications Some of the skills and experience you will bring to this role include: Proactive and self-motivated individual who is willing to add value to the team and have ability to work with minimal supervision. Skills and experience in preparing and proof-reading documents, including spelling and grammar, high attention to detail. Intermediate knowledge of MS Office Skills. Strong written communication skills